Assistant Librarian

Job Description

Job Purpose:

To administer the collection of UK textbooks (including e-books), official publications and electronic resources. To assist with legal information training, cataloguing and to cover the Enquiry Desk’s legal reference service on a rota basis. 

Hours of work:

Full time – 40 hours per week, within the current opening hours:

Legal Term
Monday – Thursday 9.00am – 8.00pm
Friday – 9.00 – 7.00pm
Every 4th Saturday – 10.00am – 5.00pm

Legal Vacation
Monday – Friday 9.00am – 5.30pm

How to apply 

If you wish to apply please send your CV and a covering letter detailing why you believe you are the right person for the role to Migena Toci, Human Resources Officer at

The closing date for applications is Thursday 28th February 2019.

Main Duties

UK Textbooks and Official Publications

  • Administer the collection of UK law textbooks (print and e-books) through the selection and purchase of books and serials in consultation with colleagues.
  • Use relevant publishers’ catalogues, websites, book reviews and other bibliographical sources to order material and to recommend stock purchases in consultation with colleagues
  • Monitor the funds provided to the collection and ensure they are within budget; work with the Librarian to set the annual budget for this collection
  • Maintenance of the Enquiry Desk reference collection- adding and removing titles as required
  • Maintain records of ordered and missing items; ordering replacements when missing; chasing overdue items
  • Maintain collections by relocating and/or withdrawing materials and cancelling standing orders in consultation with colleagues
  • Administer all Official Publications: order material, oversee subscriptions and recommend material for purchase as required
  • Develop and maintain current Official Publications collection: print and file relevant material and keep in good order
  • Monitor developments in ‘born digital’ Official Publications and integrate into the collection
  • Update Parliamentary and government guides and leaflets
  • Contribute to the Collection Development Policy and implement changes as required
  • Arrange and attend the monthly stock meetings
  • Contribute to the development and delivery of training sessions, including webinars
  • Assist in cataloguing new materials and retro-cataloguing projects 

Electronic Resources

  • Assess existing databases in order to ensure their potential use is maximised, monitor new developments and investigate the acquisition of add-ons and new content as required
  • Monitor new law databases, e-journals, electronic law reports, etc. for possible acquisition and integration into the current collection
  • Investigate new remote access possibilities and manage existing ones
  • Liaise with the Librarian to plan and manage the databases, e-journals, law reports and e-books’ licenses and subscription costs
  • Manage the Library iPads and e-books Keep track of relevant free legal electronic resources, including websites and econtent
  • Assist in cataloguing electronic resources
  • Compile statistics on database and other electronic resources usage

Enquiry Desk Duties

  • Provide a legal reference service by assisting members with their legal research enquiries (in-person, phone and email)
  • Instruct library users in the effective use of databases and online resources
  • Comply with copyright and data protection regulations
  • Provide member feedback about the library’s services to the Librarian and colleagues
  • On a rota basis, carry out Document Delivery requests

Additional Duties

  • Shelve books and keep the library neat and orderly
  • Assist with stock moves when required (some heavy lifting)
  • Adhere to the Inn’s approved policies and procedures, as amended from time to time
  • Undertake such other duties as appropriate to the grade and character of the work as may be reasonably required