Assistant Librarian

Job Description

Job Purpose:

To administer the collection of UK textbooks (including e-books), official publications and electronic resources. To assist with legal information training, cataloguing and to cover the Enquiry Desk’s legal reference service on a rota basis. 

Hours of work:

Full time – 40 hours per week, within the current opening hours:

Legal Term
Monday – Thursday 9.00am – 8.00pm
Friday – 9.00 – 7.00pm
Every 4th Saturday – 10.00am – 5.00pm

Legal Vacation
Monday – Friday 9.00am – 5.30pm

How to apply 

If you wish to apply please send your CV and a covering letter detailing why you believe you are the right person for the role to Migena Toci, Human Resources Officer at recruitment@middletemple.org.uk.

The closing date for applications is Thursday 28th February 2019.

Main Duties

UK Textbooks and Official Publications

  • Administer the collection of UK law textbooks (print and e-books) through the selection and purchase of books and serials in consultation with colleagues.
  • Use relevant publishers’ catalogues, websites, book reviews and other bibliographical sources to order material and to recommend stock purchases in consultation with colleagues
  • Monitor the funds provided to the collection and ensure they are within budget; work with the Librarian to set the annual budget for this collection
  • Maintenance of the Enquiry Desk reference collection- adding and removing titles as required
  • Maintain records of ordered and missing items; ordering replacements when missing; chasing overdue items
  • Maintain collections by relocating and/or withdrawing materials and cancelling standing orders in consultation with colleagues
  • Administer all Official Publications: order material, oversee subscriptions and recommend material for purchase as required
  • Develop and maintain current Official Publications collection: print and file relevant material and keep in good order
  • Monitor developments in ‘born digital’ Official Publications and integrate into the collection
  • Update Parliamentary and government guides and leaflets
  • Contribute to the Collection Development Policy and implement changes as required
  • Arrange and attend the monthly stock meetings
  • Contribute to the development and delivery of training sessions, including webinars
  • Assist in cataloguing new materials and retro-cataloguing projects 

Electronic Resources

  • Assess existing databases in order to ensure their potential use is maximised, monitor new developments and investigate the acquisition of add-ons and new content as required
  • Monitor new law databases, e-journals, electronic law reports, etc. for possible acquisition and integration into the current collection
  • Investigate new remote access possibilities and manage existing ones
  • Liaise with the Librarian to plan and manage the databases, e-journals, law reports and e-books’ licenses and subscription costs
  • Manage the Library iPads and e-books Keep track of relevant free legal electronic resources, including websites and econtent
  • Assist in cataloguing electronic resources
  • Compile statistics on database and other electronic resources usage

Enquiry Desk Duties

  • Provide a legal reference service by assisting members with their legal research enquiries (in-person, phone and email)
  • Instruct library users in the effective use of databases and online resources
  • Comply with copyright and data protection regulations
  • Provide member feedback about the library’s services to the Librarian and colleagues
  • On a rota basis, carry out Document Delivery requests

Additional Duties

  • Shelve books and keep the library neat and orderly
  • Assist with stock moves when required (some heavy lifting)
  • Adhere to the Inn’s approved policies and procedures, as amended from time to time
  • Undertake such other duties as appropriate to the grade and character of the work as may be reasonably required