Assistant Librarian

  • Job Reference: 31531
  • Date Posted: 23 December 2019
  • Recruiter: Ministry of Justice
  • Location: Petty France, London SW1
  • Salary: £26,411 to £30,324
  • Bonus/Benefits: Flexible working available
  • Sector: Government
  • Job Type: Permanent

Job Description

The Ministry of Justice is a major government department working at the heart of the Justice System. It works to protect and advance the principles of justice. The Department’s vision is to deliver a world-class justice system that works for everyone in society. The MOJ is a ministerial department responsible for courts, prisons, probation services and attendance centres. It is supported by 33 agencies and public bodies.

The Ministry of Justice Library Team is a team of three people who provide specialist library and information services to the Ministry of Justice, its agencies and sponsored bodies. The Library is one of four teams making up the Departmental Library and Records Management Service (DLRMS) whose primary role is to deliver a range of records management and library services to the MoJ. DLRMS operates within the Information Services Division which is responsible, among other things, for overseeing the department’s responses to Freedom of Information requests, Subject Access Requests and managing its information.

The Library team’s strategic objective is to support the information needs of the Ministry of Justice through the delivery of high quality library and information services.

We provide an enquiry service to staff in which we: assist with legal and parliamentary research; conduct literature searches on behalf of staff including the latest research in areas of interest to policy teams across the department; and provide access to online databases including Proquest, EBSCOhost, legal databases; and training of staff in using online resources.

We manage and maintain a collection of books and digital resources covering a range of subjects of interest to the Ministry of Justice, providing access to an online catalogue available to all departmental staff. The team also runs an interlibrary loan service to staff to obtain books not held in its collection or journal articles not available through its databases.



The post is part of a small team that provides a range of library services to the MoJ and its agencies. This includes answering enquiries and contributing to the management of the collection, including cataloguing of new publications. The post will contribute to DLRMS/Library projects and may be asked to represent the department in the wider KIM community. As the team moves towards more electronic delivery of information services, there will be the opportunity to support the librarian in marketing the library services and delivering training to staff in HQ and other departmental locations.

The successful candidate will be offered the opportunity to take part in an Apprenticeship scheme.


Key responsibilities

The job holder will be required to undertake the following duties and responsibilities:

  • deliver the library’s enquiry service
  • market and promote library services
  • training customers
  • contribute to the management of departmental publications
  • contribute to the management of the library collection
  • contribute to routine library tasks, including some manual tasks such as shelving books (and occasional stock moves)


Person Specification

To be successful in this role you will:

  • Be a qualified Knowledge and Information Management (KIM) Professional. Candidates must meet one of the following criteria:
  1. Proof of personal accreditation by one of the approved KIM Professional Bodies (such as the Chartered Institute of Library and Information Professionals); candidates interested in an apprenticeship who have this accreditation are encouraged to apply


  2. Possess a KIM profession academic qualification (i.e. a first degree or postgraduate qualification in a KIM related discipline which has been accredited by an approved KIM Professional Body)
  • Have excellent interpersonal and communication skills
  • Have the ability to work effectively on own initiative
  • Be highly customer-focused, committed to providing an excellent service


Desirable Criteria

  • Experience of using and providing training on online databases
  • Knowledge of social science and/or legal information resources
  • Knowledge of Sharepoint would be an advantage
  • Understanding of the structure and operation of MoJ



We will assess you on these behaviours during the recruitment process:-

  • Managing a quality service
  • Delivering at pace
  • Communicating and influencing
  • Seeing the big picture


Selection process details

This vacancy is using Success Profiles and will assess you on the behaviour and strengths elements of the framework.

Applications will be sifted on behaviours. In the event of a large number of candidates, the sift may be carried out on the lead behaviour, managing a quality service.

Feedback will only be provided if you attend an interview. Applicants invited to interview will be expected to bring proof of their personal accreditation by one of the approved KIM Professional Bodies or proof of their KIM profession academic qualification.


For more information and to complete the application process, please click on the Apply button.

20/01/2020, 23:55 hours