Events Co-ordinator

Job Description

CILIP West Midlands Regional Members Network

Events Co-ordinator Role Description – CILIP West Midlands

Role: Events Co-ordinator

Purpose of role: To oversee and manage events for the West Midlands Members Network, and to report back on activities to the Committee at quarterly meetings.

Responsibilities:

  1. To create an ongoing plan of events in conjunction with other members of the Committee based on priorities set out in the business plan.
    • This includes the regular maintenance of the Events Calendar held on the Committee’s shared CILIP Google Drive (access details are provided in our Committee Members’ Guide)
  2. To co-ordinate events including digital events on behalf of the West Midlands Members Network Committee, including organising venues, speakers, bookings, liaising with customers and host authorities, along with other members of the Events team (Local Events Liaisons, and ad hoc volunteers from the rest of the Committee).
  3. To encourage members to get involved in organising events and provide support for them.
  4. To provide on-the-day support to make sure everything goes to plan and issues are resolved.
  5. To provide information to the Committee about events, including post-event evaluation.
  6. To maintain a log of events to feed into the annual report of the CILIP West Midlands Members Network.
  7. To assist the Treasurer by managing events’ finances.
  8. To prepare and distribute event publicity in conjunction with other members of the Committee responsible for marketing and publicity.
  9. To promote the membership and benefits of the West Midlands Member Network and CILIP within the library and information profession.

The amount of time this role takes up will vary and may be between 1-2 hours per week and during events is likely to increase. Committee members are expected to be proactive and to participate in committee discussions (usually by emailing list) between meetings and events.

For more information and to apply, please contact the Chair by email:cilipwmmn@gmail.com