Events Officer

  • Job Reference: 00000745-1
  • Date Posted: 30 September 2020
  • Recruiter: CILIP North West Member Network
  • Location: North West Region
  • Salary: On Application
  • Bonus/Benefits: Reasonable travel expenses will be reimbursed
  • Sector: Volunteer
  • Job Type: Part-time

Job Description

Purpose:

To plan, organise and oversee professional development and social events within the region. The types of events will include webinars, workshops, conferences, visits and social events. Professional development events are typically half day or one day events.

Key Responsibilities:

  1. Researches potential themes for events and liaises with committee to agree annual themes.
  2. Agrees speakers with committee, invites speakers and supports speakers with their venue requirements
  3. Books venues and catering
  4. Produces promotional material to advertise events and liaises with key committee members to ensure materials are disseminated
  5. Produces the programme for events
  6. Organises and manages online bookings using the CILIP’s events system
  7. Works with the treasurer to organise delegate payment
  8. Facilitates post event evaluation

Time Commitment:

  1. It is anticipated you will attend three committee meetings per year in the North West. These meetings are currently taking place online.
  2. It is expected that you will attend the AGM and Members Day. The AGM and Members Day is held annually in various locations around the North West.
  3. As Events Organiser you will be expected to attend events where you have been involved in the organisation. Events will be held online or around the region.

Knowledge Experience and Attributes:

Events Coordinators will have the following knowledge, experience and attributes:

Knowledge, Experience, Attributes

Description

Essential or Desirable

Pre-requisite

Member of CILIP*

Essential

Knowledge of library information profession

Evidence of recent work** in a library or related service area

Essential

Events

Prior experience of planning and organising events

Desirable

Communication

Evidence of good communication skills and attention to detail

Essential

Organisation

Able to manage sequences of tasks, balance priorities and troubleshoot

Essential

Team working

Able to work within a team structure and share tasks

Essential

Networking

Evidence of excellent networking skills

Desirable

*CILIP are offering up to 150 complimentary memberships to library and information workers from BAME backgrounds who are duly selected to join a committee. People who are not CILIP members at the time of their committee appointment will receive free membership from the beginning of their term of office.

** Recent means that a person has worked in a library or related service area within the last two years.

How to apply:

If you would like to apply for this role please contact us by email (chair.nw@cilip.org.uk) including a CV/LinkedIn profile and a short statement covering your suitability for the role.

Closing date 30.10.20