Graduate Trainee Librarian

  • Job Reference: /TP/141/52
  • Date Posted: 24 January 2023
  • Recruiter: Westminster School
  • Website:
  • Location: London
  • Salary: £20,374.45 to £25,000
  • Sector: Schools
  • Job Type: Contract, Graduate Trainee Opportunity, Full-time

Job Description

Graduate Trainee Librarian

Required for: September 2023

Location: Dean's Yard (SW1P 3PB)

Contract Type: Fixed-term contract for one academic year. This is a term-time only post, with some additional days to be worked during the holidays. Details of this are specified below.

Salary: £20,374.45 (pro rata), based on a £25,000 FTE.

Closing date for applications is Monday 30th January 2023. Interviews will follow shortly after the closing date.

Job Introduction

The Library makes an essential contribution to the academic scholarship and success of the School and is very well used by pupils, particularly Upper School pupils. The Library is formed of nine rooms on the first floor of the historic Ashburnham House. The Graduate Library Trainee will join and be supported by a dedicated team of Librarians comprising the School Librarian, Deputy Librarian and Senior Library Assistant.

This role is intended for a graduate who wishes to gain Library experience before undertaking a postgraduate course in Librarianship/ Information Studies or who may wish to specialise in school librarianship. Prior experience is not essential as training will be given.

Main Responsibilities

Westminster School is committed to developing its Library service throughout the organisation. 

During the contract, the post holder will receive training from their line manager, a qualified Librarian, to help equip them to apply for a recognised postgraduate Library course or similar sector qualification. 

The Graduate Library Trainee will assist in the daily running of the Library and have responsibility for the Issue Desk at the start of the school day. Their excellent interpersonal and IT skills will assist them in daily tasks, including, but not limited to, the issue, renewal and return of loans, assisting pupils and staff with inquiries and processing new stock. In addition, they will help with shelving, keeping the shelves tidy and creating eye-catching displays and signs in the Library and around the School. The Graduate Library Trainee will also support the other Librarians with projects such as weeding, stocktakes and stock moves. Finally, the trainee will assist in the supervision of pupils, including managing pupil behaviour as needed to maintain a calm environment.

The Library is staffed by librarians from 8:30am to 6:30pm Monday to Friday and 8:30am to 1:15pm on Saturdays. The successful candidate will be organised, methodical and able to work well within a team. They will help to maintain the Library as a calm, comfortable, welcoming, and information-rich space for study and reading for pleasure.

Caring for the Collections (training will be given)

  • Assist with information entry and updates on Oliver, the Library Management System
  • Assist with processing the Library’s physical collections (books, DVDs, Magazines, etc.)
  • Support the Librarians in developing the School’s digital collections of eResources
  • Assist with the weeding and stocktake of collections in line with the Library’s best practices

Access and Outreach

  • Respond to enquiries from pupils and staff
  • Assist in maintaining a Library that is welcoming to all
  • Support Library Inductions and Information Literacy activities within the Library
  • Assist the Librarians in the preparation of displays in the Library and around the School
  • Produce newsletters and social media posts to promote the Library and its collections to a variety of different audiences


  • Continue developing professional knowledge and skills through involvement with the School Library Association and other networking groups
  • Any other duties that the School Librarian may reasonably request

Hours of work

The position is a full-time, term-time only post for one academic year. Additional holiday hours will need to be worked, with the details as follows:

-      two days at the end of Play term (September to December)

-      two days at the end of Lent term (January to March)

-      two days at the start of Election term (April to July)

-      two days at the end of Election term

The exact hours of work are 8:00am to 4:00pm Monday to Friday, with one unpaid hour for lunch, with Saturdays being worked on an alternate basis from 8:00am – 1:00pm.

You will be expected to open the Library at 8:30am most days. Flexibility will be required due to shift changes in Library hours between 8:00am and 6:30pm.


The salary for this role is £20,374.45 (pro rata), based on a £25,000 FTE.


  • Auto-enrolment into the School’s Pension Scheme
  • Free school lunches during the school term-time
  • Free use of the School’s gym.


The Ideal Candidate

Please refer to the attached person specification for further details.

Equal Opportunities

We are an equal opportunities employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation.

Safeguarding and Child Protection

Westminster School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

About The School

Westminster School is a selective day and boarding school for boys aged 13 to 18 and girls aged 16 to 18. There are approximately 760 pupils in all: 360 (boys only) in the Lower School (Years 9 to 11); and a co-educational (one third girls, two thirds boys) Upper School (Years 12 and 13) of 400. One quarter of the pupils board, and the School is structured and run as a boarding school, with an extended day and week and a strong House-based system of pastoral welfare, for boarding and day pupils alike. Westminster is an ancient school, whose origins can be traced to a charity school established by the Benedictine monks of Westminster Abbey. Its continuous existence is certain from the early 14th century. Henry VIII personally ensured the School’s survival by statute and Elizabeth I, who confirmed royal patronage in 1560, is celebrated as the School’s foundress. Westminster is rare amongst long-established schools in remaining on its original site in the centre of London. Its proximity to Parliament and Westminster Abbey, and the use of the Abbey for its chapel, together with the stimulating diversity of the South Bank and West End, account in part for its special atmosphere and outlook.

The School aims to be one of the foremost centres of academic excellence both in this country and internationally. Central to its academic ethos is the dialogue between teachers and their pupils, whether in the classroom or in tutorials, inspiring enjoyment of intellectual enquiry, debate and search for explanation and the development of skills of rational, independent thought well beyond any standard examination syllabus. The desired environment is happy, busy and purposeful; the pupils are intellectually, socially, ethically and politically engaged, with plenty of opportunities to develop initiatives and to articulate and defend their views, in line with the enduring values of the liberal tradition reflected in the School’s Charter. That tradition is fully committed also to the nurture of each pupil’s spiritual, moral, emotional and physical development and wellbeing - with a particular emphasis on drawing out individual talent wherever it lies - and to the preparation of young people for fulfilled private and public lives beyond school.


Closing Date:  30/01/2023