Graduate Trainee Library Assistant

Job Description

Job Description

The Institute of Advanced Legal Studies is seeking to appoint two Graduate Trainees for the Academic Year 2023/2024. The two posts are one-year fixed term training posts, designed for graduates carrying out a year of work experience and training prior to obtaining a professional qualification.

The two posts provide an opportunity to work in one of the largest legal research libraries in Europe, providing national research legal library services from within the University of London.

The Institute of Advanced Legal Studies (IALS)

The Institute of Advanced Legal Studies (IALS) is a postgraduate research institute with a core of over 130 researchers, research students and legal information professionals, but which draws its primary membership from academic researchers and postgraduate research students from other institutions throughout the UK, and which also provides services to researchers in the wider legal community.

The Library is a national and international resource for legal research and has over 300,000 volumes, the majority of which are housed at the Institute’s site in Russell Square in Bloomsbury.

The School of Advanced Study

The School of Advanced Study was established within the University of London in 1994 and brings together the specialised scholarship and resources of nine prestigious research institutes to offer academic opportunities, facilities and stimulation across and between a wide range of subject fields in the humanities and social sciences.

Graduate Trainee Library Assistants

The two posts are one-year fixed term training posts designed for graduates carrying out a year of work experience and training prior to obtaining a professional qualification. Each trainee is initially based in either the Information Resources team or the Academic Services team. After six months, trainees exchange roles so as to experience working in both library teams. They will also spend time in our Digital Services team. This timetable enables them to develop an overall understanding of the links between the different teams and how the library fits together as a whole. The trainees are entirely integrated into the smooth running of the Library. They undertake essential duties in the Information Resources and Academic Services teams as well as working on our busy Issue & Enquiry Desk. An extensive staff development programme is detailed elsewhere and monitoring and feedback from that programme takes place.

Experience and Personal Qualities


  • Some experience of customer service in any context would be an advantage.
  • Good interpersonal skills: be able to work independently and as part of a team.
  • Be prepared to work flexibly in a rapidly changing environment.
  • Should be able to demonstrate an attention to detail.
  • Commitment to a career in librarianship.


  • Specific experience of working in a library is not required, as this is a training post.


Technical Knowledge and Skills


  • A competent level of IT skills is required including knowledge of Word & Excel


  • Some knowledge of a major western European language (other than English) is desirable.


Education and Professional Qualifications


  • Education to graduate level, or equivalent by experience or ability.

Please download the recruitment pack for further details.

Further information

To be considered for this opportunity, please submit your application and CV (by clicking ‘apply for job’ at the bottom of this page) before the closing date at 23:30 on 19th February 2023. 

Interviews are scheduled to take place during the week beginning 6th March 2023 and applicants are encouraged to ensure their availability. 

The University will be unable to sponsor candidates for a visa for this role. Successful applicants must be able to demonstrate their right to work in the UK for the duration of their employment.

The University of London is committed to promoting a diverse and inclusive working environment where we can all be ourselves and succeed. We particularly encourage applications from members of Black, Asian, and Minority Ethnic communities as this group is currently under-represented at all levels within the University. All appointments will be made on merit, based on the criteria identified in the job description.

Pursuing excellence in education and equal opportunities.

For more information and to apply, please click on the Apply button to visit the website.