HLG Digitisation Project ‘officers’

  • Job Reference: 00000950-1
  • Date Posted: 29 April 2021
  • Recruiter: CILIP Health Libraries Group
  • Location: UK Wide
  • Remote Working: 100% remote working possible
  • Salary: Competitive
  • Sector: Volunteer
  • Job Type: Temporary, Part-time

Job Description

HLG Digitisation Project ‘officers’


CILIP’s Health Libraries group is embarking on the second phase of a planned project to digitise the archives of two of our publications; the HLG Nursing Bulletin (formerly LfN Bulletin) and the HLG Newsletter. 

Following a sustained effort to locate and collate a print run of the Nursing Bulletin in its previous incarnations that now stretches all the way back to 1981, phase two of the project aims to fully digitise this collection and migrate the full archive to our WordPress site to create a permanent, freely accessible repository for this journal. 

The full run of the Nursing Bulletin will be complemented by an archive of HLG Newsletters. Work to source older print copies of the newsletter will take place later in the year, and the current collection (2008 onwards) will be migrated to the new WordPress site to ensure continuity of access to all HLG's publications in one place.

In order to complete this project, we are looking for a small group of volunteers to help with uploading the digitised content to our HLG webpages.  We hope this role will appeal to anyone looking to gain some experience in basic web editing skills and/or the creation of a simple web archive Please see the job description below for more details of this position.


Purpose of role: To participate in the creation of a digital archive of HLG publications that will be freely accessible to the health library community and other users.

Job description


  1. Formatting the already digitised material for uploading onto the HLG WordPress site that will host the online archive
  2. Creating and populating pages on the HLG WordPress site with the formatted material


Time commitment: This is an ongoing project with no specific end date. Therefore, the time commitment we are asking for is when you have some time to undertake the work. However, as a guide, we estimate that each issue of a publication should take approximately 2 hours to fully format, upload to WordPress, and create the web page(s).



  1. You will be engaged in a national project aimed at benefitting the entire health library community.
  2. You will gain skills related to low-cost digitisation that can be utilised in other projects, whether this is within your own organisation or as part of another external project.
  3. You will get the chance to engage and build relationships with individuals outside your own organisation.


 Skills and Experience:

  1. Excellent organisational skills and attention to detail?


  1. Experience of using Microsoft Word


  1. Experience using screen grabbing and / or image editing applications (i.e. Microsoft Paint or Snipping Tool)


  1. Experience of using and editing WordPress




Support and Training: Support will be provided at all stages, with training for all tasks as well as checklists to aid in the accurate delivery of objectives.

The successful candidates will receive an induction session on how to complete the tasks and there will be opportunities to meet and share experiences as a group.

While this is a volunteer opportunity, we can provide a certificate of hours carried out for use as evidence of CPD for professional registration or similar.


For information: Contact Phillip Barlow, HLG Nursing Lead, at p.barlow@imperial.ac.uk or Rachel Gledhill, HLG Newsletter Editor at newsletter.hlg@cilip.org.uk.

Closing date Friday 28th May 2021