Honorary Treasurer (CILIP Government Information Group)
Closing Date: 14 July 2023
Salary: Please note that this is a voluntary position, and there is no remuneration related to the posts. Reasonable expenses will be reimbursed.
Job Description
CILIP Government Information Group (GIG) needs you!
GIG is recruiting for a new member to revitalise our committee. This is a fantastic opportunity to shape how CILIP GIG works to serve the needs of our sector and interest groups. Being a member of a CILIP committee is a great way to develop skills - from event organisation to web editing - and to grow your professional network. We meet up to 4 times a year. Committee meetings are held online, currently using Zoom.
We currently have a vacancy for the following role: Honorary Treasurer
Role: Honorary Treasurer
Purpose of role: Officer responsible for all financial matters for the Government Information Group (GIG) (CILIP Special Interest Group). The role holder must be a member of CILIP.
Key Responsibilities:
- To ensure GIG complies with terms outlined in CILIP’s Treasurer’s Guidelines document, CILIP Expenses Policy and any other applicable governance documentation.
- To administrate the GIG finances including payment of expenses, processing invoices, monitoring cash flow, maintaining the cashbook, record keeping, preparation of VAT returns and co-ordinating income.
- To liaise with Unity Trust Bank concerning the GIG account.
- To attend committee meetings to present an accurate picture of GIG’s financial situation and to authorise expenditure.
- To advise the Chair and committee of GIG on all financial issues and the financial implications of decisions and potential courses of action.
- To undertake financial planning for GIG with the Chair and other committee members, including contributing to annual business plans and reports.
- To liaise with CILIP’s Finance Team to ensure prompt receipt of capitation, submission of VAT returns and annual accounts and any other information required by CILIP.
- To prepare annual accounts for the independent audit and to prepare and present the annual financial report for the Annual General Meeting.
- Responsibility for conference / event financial planning, management, and reporting, including forecasting, receipt of payments, banking, invoicing and VAT accounting.
- As one of the Group Officers, to participate in overall management of GIG.
Other Specific Tasks:
- Attend and report at Annual General Meeting
- Attend Committee meetings
- Participate in the overall management of the Group.
Time Commitment
The amount of time this role takes up will vary and may be 3-4 hours per month and during certain times of the year may increase.
It is anticipated that you attend all committee meetings (up to 4 per year - currently held virtually).
It is expected that you attend and report at the Annual General Meeting.
Knowledge Experience and Attributes
The Honorary Treasurer will have the following knowledge, experience and attributes:
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Knowledge, Experience, Attributes
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Description
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Essential or Desirable
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Knowledge of library or information profession
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Up to date understanding of the issues facing library or information professionals.
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Desirable
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CPD
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Evidence of ongoing CPD
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Desirable
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Financial management skills
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Prior experience of managing budgets, bank accounts, financial planning and reporting
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Desirable
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Attention to detail
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A good eye for detail, executing financial tasks in accordance with CILIP requirements and good practice
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Essential
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Communication and interpersonal skills
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Evidence of good communication and interpersonal skills
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Essential
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Confident working independently
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Evidence of independent working
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Essential
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Ability to work under pressure and to tight deadlines
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Evidence of keeping to deadlines
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Essential
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How to apply
Submit a short statement outlining your experience and suitability for this role (Max 250 words) to CILIP GIG secretary (secretary.gig@cilip.org.uk). Closing date for applications is noon on Friday 14 July 2023. Early applications are welcomed as we hope to fill this key role as soon as possible.
CILIP is committed to championing diversity, inclusion and representation. We particularly welcome applications from people from ethnically diverse backgrounds, candidates who identify as LGBTQ+, people with experience of disability and those who are neurodiverse, who have historically been under-represented on our committees.
May 2023