Modern and Historical Records Manager

Job Description

Please note this post will be based at Portsmouth Central Library, Guildhall Square, Portsmouth, Hampshire PO1 2DX

Portsmouth City Council

At Portsmouth City Council we’re all about developing our staff, because we want to build a bigger and better city but we need the best employees to do so.

With a little over 207,000 residents and 7,000 businesses throughout this city, this unitary authority’s main goal is to ensure the best care and development of all those within the city. From customer service to Multi-million pound projects, our residents are at the heart of everything we do.

Your New Role

An exciting new opportunity has arisen for the opportunity to grow and develop within a newly configured service. As the Modern and Historical Records Manager you will be reporting to the Libraries and Archives Manager and working with members of the management team. You will be responsible for the development, implementation and management of an efficient and effective Modern and Historical Records Service and manage a team of Modern and Historical Records Officers as well as the Senior Archivist. Within this role you will be the professional lead on Records Management within Portsmouth City Council and will define the procedures and processes that should be used. You will be required to provide a strategic leadership and support for the records management across all service areas whilst ensuring the council complies with the legislative requirements and professional standards, in addition to this you will be responsible for ensuring staff across the council receive adequate training and advice on records and related matters. You will play an essential role in the delivery of the Portsmouth History Centre development strategy supported by the Senior Archivist. The key purpose of this role is to ensure there is broadening access and engagement with the city’s historical archive and working to ensure its conservation and security. 


What you’ll need to succeed

1.     To be a qualified archivist OR hold a postgraduate qualification in records management OR have had experience of establishing a successful and fit for purpose record management service and being responsible for all operational issues related to that service

2.     To have experience in the management and development of staff and be able to supervise and motivate a team.

3.     To be able to demonstrate experience of establishing and implementing management controls (retention schedules, classification schemes, security requirements).

4.     To demonstrate an understanding of the city’s historic archive and its importance to the local community, as well as nationally and internationally./To be familiar with the principles and practice of digital preservation.

5.     To have the ability to diagnose risk areas where records management action is required and the main elements of records management in order to identify opportunities for applying or improving them.

6.     To demonstrate you have an up to date knowledge of the relevant legislation required to undertake the role as you will be advising policies as well as providing policy support to all staff/departments across PCC involved in record management including Data protection act 2018, General Data Protection Regulation, freedom of information act 2000, public records act 1958 and 1963

7.     To demonstrate the ability to interpret and communicate complex legislation to enable you to provide specialist advice and guidance to managers at all levels and in all departments across the Council.

What you’ll get in return

As well as highly competitive pay you’ll receive all the benefits of working within a local authority organisation, including flexible working hours, extensive wellbeing support through the Employee Assistance Programme and a fantastic pension which allows you the opportunity to pay in more for that greater return. We wish to support all our staffs development throughout, if that’s progression planning or involvement within the on the job apprenticeship scheme we will work together to drive your career. For those with families we have child care benefits as well as discounts with local businesses which can be enjoyed by all. 

What next

Please click on the apply button

Closing date: 10 July 2022